Cataloging+Materials

=Cataloging Materials=

Cataloging is the job of the librarian and specially trained volunteers. Personal training and supervised initial cataloging activities required.

See the Athena Manual for details.

1. Use Zmarc to obtain records online - make sure the records copied are complete and accurate for the material being cataloged. (E.g. adjust or do not copy records for a CD or DVD for a book). Also - some records are quite scanty - copy records that are complete - all subjects listed, good description.

2. Hand enter the following information into the record - bar code - spine label (for non-fiction - see WisCat,Titlewave or Dewey Manual for correct number - price - always use the list price printed on the book - for advanced readers - enter $5 - if no price on book - look up list price on Amazon - location - - format

3. If record not available through Zmarc - then look it up on WorldCat or Wiscat or use titlewave to get the cataloging information and enter by hand. - use Cntrl C to copy and Cntrl V to paste into Athena (right clicking doesn't work)

4. Cataloger must be familiar with arrangement of materials in the school library and create spine labels that reflect that system of organization.

5. Librarian puts the actual spine label on the book - double checking that the label is correct -- and adding appropriate coding labels - yellow- easy Chapter books - blue - easy readers - genres - young adult - to determine - look up all reviews on title wave - if recommended for grades 6 and older - than add YA label - gray - easy non fiction - oversize - if too big to fit on shelf - pb on paperback picture books - if fiction series not cataloged by author's name - then put word series after the series title organizer - holiday stickers

6. Other volunteers may put clear labels over the spine label and bar code - shiny labels - over paperbacks - non-glare labels over hardcovers that do not have a paper cover - need to make certain that no gaps are left - esp on the spine labels - where dirt can get under plastic label. Press hard into creases

7. Hardcovers with paper covers - volunteer puts plastic over paper cover

8. All books should be stamped with the Fr. Edward Wieland Memorial Library stamp on the first page - or use a label if appropriate

9. Bar Codes are put on the back of the books on the upper right hand corner - for ease of scanning